In the Line of Fire: How to Handle Tough Questions... When It Counts Read online

  In the Line of Fire

  How to Handle Tough Questions. . . When It Counts

  Jerry Weissman

  An Imprint of PEARSON EDUCATION

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  Library of Congress Catalog Number: 2005922492

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  ©2005 by Pearson Education, Inc.

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  WIIFY, Point B, Eye Connect, and Topspin and service marks or registered service marks of Power Presentations, Ltd., © 1988-2005.

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  Printed in the United States of America

  First Printing: June 2005

  Pearson Education LTD.

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  Dedication

  For Lucie…at last.

  Table of Contents

  Copyright

  Early Praise for In the Line of Fire

  About the Author

  INTRODUCTION: Agility Versus Force

  Challenging Questions

  Martial Arts

  Effective Management Perceived

  Baptism Under Fire

  Chapter 1. The Critical Dynamics of Q&A

  Defensive, Evasive, or Contentious

  Presenter Behavior/Audience Perception

  Chapter 2. Effective Management Implemented

  Worst Case Scenario

  Maximum Control in Groups

  The Q&A Cycle

  How to Lose Your Audience in Five Seconds Flat

  Chapter 3. You're Not Listening!

  Chapter 4. Active Listening (Martial Art: Concentration)

  The Roman Column

  Sub-vocalization

  Visual Listening

  …You Still Don't Understand

  Yards After Catch

  Chapter 5. Retake the Floor (Martial Art: Self-Defense)

  Paraphrase

  Challenging Questions

  The Buffer

  Key Words

  The Double Buffer

  The Power of "You"

  The Triple Fail-Safe

  Chapter 6. Provide the Answer (Martial Art: Balance)

  Quid Pro Quo

  Manage the Answer

  Anticipate

  Recognize the Universal Issues

  How to Handle Special Questions

  Guilty as Charged Questions

  Point B and WIIFY

  Topspin

  Media Sound Bites

  Chapter 7. Topspin in Action (Martial Art: Agility)

  Michael Dukakis Misses a Free Kick

  The Evolution of George W. Bush

  Lloyd Bentsen Topspins

  Ronald Reagan Topspins

  Chapter 8. Preparation (Martial Art: Discipline)

  Lessons Learned

  Chapter 9. The Art of War (Martial Art: Self-Control)

  The Art of Agility

  Force: 1992

  Agility: 1996

  Agility and Force: 2000

  Agility and Force: 2004

  The Critical Impact of Debates

  Lessons Learned

  Chapter 10. The Role Model

  Complete Control

  Endnotes

  Introduction

  Acknowledgments

  Index

  Early Praise for In the Line of Fire

  "In my role at Cisco Systems, I am confronted with challenging questions from customers, government leaders, press, and analysts on a daily basis. The techniques used in this book, In the Line of Fire, are spot on; providing straightforward ways to be on the offense in all communications situations."

  —Sue Bostrom, SVP Internet Business Solutions Group and Worldwide Government Affairs, Cisco Systems

  "In an era where businesspeople and politicians unfortunately have proven their inability to be honest with bad news, I believe this book should be prescribed reading in every business school, and for every management training session. In fact, I hope it is read by a far wider audience than that. It's just what our society needs right now."

  —Po Bronson, author of the bestselling What Should I Do With My Life?

  "Jerry Weissman tells the tales of the makings of presidents and kings, the dramas of the dramatic moments of our time, and in each episode he uncovers the simple truths behind what makes great leaders like Ronald Reagan and Colin Powell loved and trusted. Great truths made simple and compelling for any leader to use."

  —Scott Cook, Founding CEO, Intuit

  "Jerry's book is a must-read for any presenter facing tough and challenging questions from their audience. This book provides the fundamental foundation on how to prepare, be agile, and take charge no matter how difficult the question."

  —Leslie Culbertson, Corporate Vice President Director of Corporate Finance, Intel Corporation

  "During one of the most important periods of my career, Jerry used the concepts in In the Line of Fire to prepare me and my team for the EarthLink IPO road show. He helped us field tough questions from the toughest possible audience: potential investors, but the same skills are necessary for every audience.

  —Sky Dayton, Founder EarthLink and Boingo Wireless, CEO SK-EarthLink

  "Jerry Weissman helped prepare my management team for our recent IPO. I sat in on some of the sessions and was most impressed with Jerry's innovative ways of teaching and optimizing effective executive communication methods. This training, encapsulated well in his new book, In the Line of Fire," paid off handsomely during our numerous road show presentations."

  —Ray Dolby, Founder and Chairman,
Dolby Laboratories, Inc.

  "Whether you're a classroom teacher or the President, this book will help you be an effective communicator. This book is so insightful, reading it feels like cheating. Tough questions no longer test my limits."

  —Reed Hastings, Founder and CEO, Netflix

  "Even the greatest start encounters tough questions. Read Jerry's book before you need it, or you'll be in deep sushi."

  —Guy Kawasaki, author of the bestselling The Art of the Start

  "Have you ever been faced with a tough question? Jerry Weissman shows how it's not necessarily what the answer is. It's how you answer that will allow you to prevail and win!"

  —Tim Koogle, Founding CEO, Yahoo!

  "Jerry's technique is both masterful and universal because it finds common ground between audience and speaker, hard questions and direct answers, all with a very simple principle: truth."

  —Pierre Omidyar, Founder of eBay and Omidyar Network

  "I've been asking tough questions for half a century and listening to variously brilliant, boring, evasive or illuminating answers. Jerry Weissman's book will help anyone…anyone…answer even the toughest questions."

  —Mike Wallace, Senior Correspondent, Sixty Minutes, CBS News

  About the Author

  Jerry Weissman, the world's #1 corporate presentations coach, founded and leads Power Presentations, Ltd. in Foster City, CA. His private clients include executives at hundreds of the world's top companies, including Yahoo!, Intel, Cisco Systems, Intuit, Dolby Laboratories, and Microsoft.

  Weissman coached Cisco's executives before their immensely successful IPO roadshow; afterward, the firm's chairman attributed at least two to three dollars of Cisco's offering price to his work. Since then, he has prepared executives for nearly 500 IPO roadshows, helping them raise hundreds of billions of dollars.

  Weissman is author of the global best-seller Presenting to Win: The Art of Telling Your Story (Financial Times Prentice Hall, 2003).

  Introduction: Agility Versus Force

  During my 40 years in the communications trade ranging from the control rooms of the CBS Broadcast Center in Manhattan to the boardrooms of some of America's most prestigious corporations, I have heard…and have asked…some highly challenging questions. One of the most challenging I ever heard came during Bill Clinton's presidency when he was engulfed in the firestorm ignited by the revelation of his extramarital affair with Monica Lewinsky, a White House intern.

  Despite intense public and media pressure, Clinton continued to fulfill his presidential obligations, among them hosting a state visit by the Prime Minister of the United Kingdom, Tony Blair. On the afternoon of February 6, 1998, after the two heads of state made their customary prepared statements to the press, President Clinton opened the floor to questions from an audience packed with reporters. At that point, he became fair game for nonstate questions on the subject that was uppermost in the minds of the media and the public. One question in particular came from Wolf Blitzer, the senior CNN political correspondent:

  Mr. President, Monica Lewinsky's life has been changed forever, her family's life has been changed forever. I wonder how you feel about that and what, if anything, you'd like to say to Monica Lewinsky at this minute?

  The stinging question brought a few scattered titters from the other reporters. Looking straight ahead, right at Blitzer, Clinton smiled and bit his lower lip, an expression that had become his trademark (see Figure I.1).

  Figure I.1. Bill Clinton reacts to a question about Monica Lewinsky.

  Then he said,

  That's good!

  The crowded room erupted in laughter. After it subsided, Clinton continued:

  That's good…but at this minute, I am going to stick with my position and not comment. [I.1]

  Blitzer had nailed the acknowledged charismatic master of communication skills at his own game, and the master acknowledged it publicly for all to hear. Fortunately for Clinton, he was able to default to his legal situation and not answer.

  Very few people on the face of this planet have the expertise, the charm, the quickness of wit, or the legal circumstances to respond so deftly to challenging questions. Yet very few people on the face of this planet sail through life without being confronted with tough questions. The purpose of this book and its many real-life examples is to provide you with the skills to handle such questions, and only such questions. If all the questions you are ever faced with were of the "Where do I sign?" variety, you could spend your time with a good mystery novel instead. Forewarned is forearmed.

  One other forewarning: All the techniques you are about to learn require absolute truth. The operative word in the paragraph above, as well as on the cover of this book, is "handle," meaning how to deal with tough questions. While providing an answer is an integral part of that "handling," every answer you give to every question you get must be honest and straightforward. If not, all the other techniques will be for naught. With a truthful answer as your foundation, all those techniques will enable you to survive, if not prevail, in the line of fire.

  Challenging Questions

  We begin our journey of discovery by understanding why people ask challenging questions. Journalists such as Wolf Blitzer ask these kinds of questions because, being familiar with the classical art of drama, they know that conflict creates drama. Aristotle 101.

  Why do people in business ask challenging questions? Because they are mean-spirited? Perhaps. Because they want to test your mettle? Perhaps. More likely it is because when you are presenting your case, which is just the case in almost every decisive communication in business…as well as in all walks of life…you are asking your opposite party or parties, your target audience, to change. Most human beings are resistant to change, and so they kick the tires. You are the tires.

  In the most mission-critical of all business presentations, the Initial Public Offering (IPO) road show…a form of communication I have had the opportunity and privilege to influence with nearly 500 companies, among them Cisco Systems, Intuit, Yahoo!, and Dolby Laboratories…presenters ask their investor audiences to change: to buy a stock that never existed. In fact, when companies offer shares to the public for the first time, the U.S. Securities and Exchange Commission mandates that the companies specifically state their intentions in print. The SEC requires distribution of a prospectus containing a boilerplate sentence that reads, "There has been no prior public market for the company's common stock." In other words, "Invest at your own risk." Caveat emptor. As a result, when the companies' executive teams take their presentations on the road, they are inevitably assaulted with challenging questions from their potential investors.

  While the stakes in an IPO road show are exceedingly high…in the tens of millions of dollars…the character of the challenge is no different from that of potential customers considering a new product, potential partners considering a strategic relationship, pressured managers considering a request for additional expenditures, concerned citizens considering a dark horse candidate, or even affluent contributors considering a donation to a nascent, not-for-profit cause.

  The inherent challenge in these circumstances is compounded in presentation settings where the intensity level is raised by several additional factors:

  Public exposure. The risk of a mistake is magnified in large groups.

  Group dynamics. The more people in the audience, the more difficult it is to maintain control.

  One against many. Audiences have an affinity bond among themselves and apart from the presenter or speaker.

  The result is open season on the lone figure spotlighted at the front of the room, who then becomes fair game for a volley of even more challenging questions.

  How, then, to level the playing field? How, then, to give the presenter the weapons to withstand the attack? How, then, to survive the slings and arrows unleashed in the form of questions?

  The answer lies in the David versus Goliath match, in which a mere youth was able to defeat a mighty giant
using only a stone from a slingshot. This biblical parable has numerous equivalents in military warfare. History abounds with examples in which small, outnumbered, under-equipped units were able to combat vastly superior forces by using adroit maneuvers and clever defenses. Remember the Alamo, but also remember Thermopylae, Masada, Agincourt, The Bastille, Stalingrad, The Battle of the Bulge, Iwo Jima, and The Six-Day War. All these legendary battles share one common denominator: leverage, or the use of agility to counter force.

  Use agility to counter force.

  Martial Arts

  For our purposes, the most pertinent modern equivalent is the martial arts, in which a skilled practitioner can compete with a superior opponent by using dexterity rather than might. Bruce Lee, a diminutive kick boxer, became an international star by virtue of his uncanny ability to prevail over multiple and mightier armed opponents using only his flying feet and hands. Evolved from Asian philosophy and religion, the martial arts employ these critical mental and physical skills:

  Concentration

  Self-defense

  Balance

  Agility

  Discipline

  Self-control

  A solitary presenter or speaker facing challenging questions from a hostile audience can deploy these same pivotal dynamics against a sea of troubles and, by opposing, end them. This book will translate each of these martial arts skills into Q&A techniques and then demonstrate how you can apply them in your mission-critical encounters. The objective is to put you in charge of those sessions and enable you to win in your exchanges when it counts.